Letting Agency EICR in Gillingham

CJA Electrical works with letting agencies across Gillingham and the wider Medway area on landlord EICR compliance. The 2020 PRS regulations sit on the landlord legally, but the operational burden lands squarely on the agent — managing tenant access, chasing certificates before void weeks close, fielding council requests, and keeping the portfolio’s compliance data clean. We’re set up around shifting that workload off the agent.

What an EICR involves for Letting Agency

For the agency, an EICR booked through us is operationally identical whether it’s one property or twenty. We work to BS 7671:2018+A2:2022 — the current UK wiring regulations — testing every circuit and inspecting every accessible accessory. Findings are coded C1, C2, C3, or FI per the standard. What changes for portfolio work is the workflow around the testing. We confirm receipt of every booking, send appointment reminders to tenants directly if the agency prefers, and deliver every certificate to a single agency inbox in the standard EICR PDF format your back-office systems already accept.

When you need this in Gillingham

Most agency EICR bookings hit one of these patterns: Routine renewals where the previous certificate is six to eight weeks from expiring. Void-week inspections sandwiched between tenancies. New-management audits where a property has just come onto the books and the certificate history is incomplete. Council requests where Medway Council has written asking for evidence and the agent has seven days to respond. Tenant-flagged safety issues that warrant a fresh inspection. All of these run through the same framework — booking, tenant liaison, inspection, report, optional remedials — at portfolio pace.

What the report contains

Every EICR comes back as a single-PDF deliverable: the EICR form with inspector qualifications, property address, observation codes, and overall pass-or-fail; the schedule of inspection; and the schedule of test results per circuit. Standard format, agency-inbox delivery. For unsatisfactory reports, we attach a quote for the remedial work alongside the report — landlord can accept, decline, or seek a second quote without the agent having to chase. Re-test on completion is included once the work is booked back in.

Why book CJA Electrical for your Gillingham EICR

What agencies actually buy from a compliance partner is risk transfer plus time savings. The risk transfer comes from the report being legally robust and Medway Council-acceptable. The time savings come from how the work wraps around the agency’s existing workflow — single contact, batch booking, predictable turnaround, no back-and-forth on tenant access. CJA Electrical is set up around exactly that.

How the inspection runs

Framework booking flow: 1. Agency emails or messages with property list (one or many) 2. Quote and appointment options come back the same working day 3. Tenant access confirmed via the agency or directly with tenants 4. Inspection visits — power off briefly on each circuit during testing 5. Reports delivered as PDF to the agency’s compliance inbox within 48 hours 6. Unsatisfactory reports include a remedial-work quote attached 7. On agreement, remedials are booked in and re-test issues a fresh certificate

What affects the price

Framework pricing for letting agencies is structured around the variables that genuinely affect the work: property size, circuit count, consumer unit type, and accessibility. We agree base prices per property type once, then apply them across the portfolio with no per-job back-and-forth. No deposit on framework work, single agency invoice covering each batch, payment on completion. Get in touch with a representative property list and we’ll come back with the framework numbers.

FAQs

How quickly can you turn an EICR round during a void week in Gillingham?

Same-week is the default. Where a void-week inspection has to fit between move-out and move-in, we can usually inspect within a couple of working days of the booking and have the report PDF in your inbox within 48 hours of the visit. Remedial work, where needed, can sometimes happen on the same visit if the scope is small.

Can you deal directly with tenants for access?

Yes — most agencies prefer this for routine inspections. Once you forward the tenant contact details, we confirm a slot directly with the tenant by phone or SMS, send a reminder the day before, and turn up at the agreed time. The agent stays in the loop on the booking and the report but doesn’t need to chase tenant access.

What format do you supply the certificate in?

Standard industry EICR PDF — the form itself with the observation codes, the schedule of inspection, and the schedule of test results per circuit. Single document, delivered to your agency compliance inbox by default. The format is universally accepted by Medway Council, the Private Rented Sector Database, and standard property-management back-office systems.

Can you handle remedial works as well as the inspection?

Yes. Where the EICR comes back unsatisfactory, we attach a remedial quote alongside the report so the landlord has one document to consider. On acceptance, we book the works in, complete them, re-test the affected circuits, and issue a fresh satisfactory report. The whole inspection-to-clean-certificate cycle typically fits inside a fortnight.

Do you charge per property or per portfolio visit?

Per property. Each property’s testing is documented separately and gets its own certificate, even when several are visited on the same day. We do batch the bookings to keep travel costs down — visiting four Gillingham properties in a single day is meaningfully cheaper than four separate trips, and the framework pricing reflects that.