EICR for Letting Agencies in West Malling, Kent

CJA Electrical works with letting agencies across West Malling and the wider Tonbridge and Malling area on landlord EICR compliance. The 2020 PRS regulations sit on the landlord legally, but the operational burden lands squarely on the agent — managing tenant access, chasing certificates before void weeks close, fielding council requests, and keeping the portfolio’s compliance data clean. We’re set up around shifting that workload off the agent.

What an EICR involves for Letting Agency

A landlord EICR done for an agency is the same standard test as one done for a private landlord — BS 7671:2018+A2:2022 inspection and circuit-level testing, with C1/C2/C3/FI observation codes against any findings. The point of running it through an agency framework is the operational consistency: same format, same turnaround, same delivery method, regardless of which property in the portfolio is being tested.

When you need this in West Malling

Agency-side EICR demand peaks around three things: the routine five-yearly cycle (which the agent often coordinates without much landlord involvement), the void week between tenancies, and Tonbridge and Malling Borough Council compliance audits when they happen. We’ll cope with all three on the same framework — same booking process, same delivery method, same format — and accommodate the fast-turnaround end of the work whenever the diary allows.

What the report contains

Output format: standard industry EICR PDF, three-part document (form + inspection schedule + test results), delivered to the agency’s compliance inbox by default. Unsatisfactory reports come with the remedial quote already attached, so the agent has one document to forward to the landlord rather than chasing a quote separately. Tonbridge and Malling Borough Council pushback on report format is rare — the standard form is universally accepted.

Why book CJA Electrical for your West Malling EICR

What agencies actually buy from a compliance partner is risk transfer plus time savings. The risk transfer comes from the report being legally robust and Tonbridge and Malling Borough Council-acceptable. The time savings come from how the work wraps around the agency’s existing workflow — single contact, batch booking, predictable turnaround, no back-and-forth on tenant access. CJA Electrical is set up around exactly that.

How the inspection runs

The standard agency workflow: Property details across (address, circuit count, tenant or key access). Quote confirms timing and price for each property in the batch. Visits scheduled around tenant availability. Inspection on the day. Report PDF delivered within 48 hours per property. Remedial quote attached where needed. Where an agency wants to handle tenant comms directly we step back and coordinate via you. Where you’d rather we handle them, we’ll do that instead.

What affects the price

We’ll agree framework pricing per property type at the start of the relationship. Routine bookings then run at framework rates without separate quoting per job. Outliers — larger properties, period stock with extensive rewires, anything atypical — are flagged at booking and quoted individually. Invoice per batch, agency-direct, standard terms.

FAQs

How quickly can you turn an EICR round during a void week in West Malling?

Same-week is the default. Where a void-week inspection has to fit between move-out and move-in, we can usually inspect within a couple of working days of the booking and have the report PDF in your inbox within 48 hours of the visit. Remedial work, where needed, can sometimes happen on the same visit if the scope is small.

Can you deal directly with tenants for access?

Yes — most agencies prefer this for routine inspections. Once you forward the tenant contact details, we confirm a slot directly with the tenant by phone or SMS, send a reminder the day before, and turn up at the agreed time. The agent stays in the loop on the booking and the report but doesn’t need to chase tenant access.

What format do you supply the certificate in?

Standard industry EICR PDF — the form itself with the observation codes, the schedule of inspection, and the schedule of test results per circuit. Single document, delivered to your agency compliance inbox by default. The format is universally accepted by Tonbridge and Malling Borough Council, the Private Rented Sector Database, and standard property-management back-office systems.

Can you handle remedial works as well as the inspection?

Yes. Where the EICR comes back unsatisfactory, we attach a remedial quote alongside the report so the landlord has one document to consider. On acceptance, we book the works in, complete them, re-test the affected circuits, and issue a fresh satisfactory report. The whole inspection-to-clean-certificate cycle typically fits inside a fortnight.

Do you charge per property or per portfolio visit?

Per property. Each property’s testing is documented separately and gets its own certificate, even when several are visited on the same day. We do batch the bookings to keep travel costs down — visiting four West Malling properties in a single day is meaningfully cheaper than four separate trips, and the framework pricing reflects that.

Can you cover West Malling and the surrounding Tonbridge and Malling towns?

Yes. Our service area covers Medway, Maidstone, Gravesham, Swale, and the rest of north and west Kent. West Malling is reached from our Rochester base in around 30 minutes. We typically batch portfolio inspections across Kings Hill, Snodland, Larkfield on the same booking sweep where the diary allows.

Do you carry the right insurance for agency framework work?

Yes — £1m public and product liability, plus £100k professional indemnity. Certificate of insurance available on request for inclusion in your supplier files. The cover applies across all routine domestic EICR work, including remedial work commissioned through the framework.